User Rights are managed through Security Levels, which control what each user can view, create, alter, delete, or print in a company.


Types of Users in Tally Prime

1. Owner (Administrator)

• Access all reports and configurations
• Full access to all features
• Create/alter/delete users
• Define security levels
• Enable/disable security controls
  

2. Data Entry User

• Limited access (as defined by security level)
• Usually allowed to:
  • Create vouchers (Sales, Purchase, Payment, etc.)
  • View limited reports
• Cannot:
  • Alter company features
  • Access sensitive reports (unless permitted)

3. Auditor

• Read-only or restricted access
• Can:
  • View vouchers and reports
  • Use audit features (if enabled)
• Cannot:
  • Create or alter data

Security Levels (User Rights)

Security levels define what a user can do.

Common permissions include:

Voucher Rights

• Create vouchers
• Alter vouchers
• Delete vouchers
• Cancel vouchers

Master Rights

• Create/alter ledgers
• Create/alter stock items
• Create/alter groups

Report Rights

• View financial statements
• Print reports
• Export data

Administrative Rights

• Company features (F11)
• Configuration (F12)
• Backup/Restore
• User management

How to Create User Rights

1. Gateway of Tally
2. Alt + K → Company → Users and Roles
3. Select Security Levels
4. Create a new security level
5. Define permissions
6. Go to Users
7. Create user name & password
8. Assign the security level

Report

Below is a customized Display Report for Tally Prime that shows all users along with their assigned Security Level (Role) and permissions.

Key Benefits

• Complete user-wise rights visibility
• Useful for audit & internal control
• Helps admin verify role-based access
• Show company-wise users
• Export to Excel