Overview

The Edit Profile feature allows employees to update and maintain their personal, professional, and organizational information within the system. This feature ensures that employee records remain accurate, up to date, and aligned with HR and organizational requirements. Access to edit profile information is controlled based on user roles and permissions.

Edit Profile Navigation

From the My Profile screen, the user can click the Edit Profile button available in the header section. Upon clicking this button, the system redirects the user to the Edit Profile page, where editable sections of the employee profile are displayed in an organised manner.

Feature Information

The Edit Profile feature allows employees to update their profile information in a structured manner. The left side displays the employee name and employee code, while the right side displays the reporting manager name for clear identification. The profile is organised into Six parts to enable easy and controlled editing of employee information.

• Basic Details
• Account Information
• Contact Information
• Present Address
• Permanent Address
• Passport Information

Basic Details

The Basic Details section allows employees to manage their core personal information. It includes the profile image, blood group, email ID, and gender, with appropriate input types and validation to ensure accurate and up-to-date information.

Field Name	Field Type	Required / Optional	Description
Profile Image	File Upload	Optional	Allows the employee to upload or update their profile photo
Blood Group	Dropdown	Optional	Employee’s blood group; selection from predefined options (A+, A-, B+, B-, O+, O-, AB+, AB-)
Email ID	Input Field	Required	Employee’s personal email ID
Marital Status	Radio Button	Required	Employee’s Marital Status; selection from Married, UnMarried

Account Information

The Account Information section allows employees to view and update their banking and statutory details. The Bank Account Number and IFSC Code fields are editable and required, while the other fields are read-only, displaying information provided during onboarding. This ensures critical data is accurate for payroll and compliance, while maintaining integrity of static information.

Field Name	Field Type	Required / Optional	Editable / Read-only	Description
Bank Account Number	Input Field	Required	Editable	Employee’s bank account number for salary credit
IFSC Code	Input Field	Required	Editable	Bank branch IFSC code for salary transactions
Bank Name	Input Field	Optional	Read-only	Name of the bank provided at on-boarding
Branch	Input Field	Optional	Read-only	Bank branch name provided at on-boarding
PAN Number	Input Field	Optional	Read-only	Employee PAN number provided during on-boarding
PF Account Number	Input Field	Optional	Read-only	Provident Fund account number provided during on-boarding

Contact Information

The Contact Information section allows employees to manage their communication details. All fields are editable, with Mobile 1 and Spoken Languages marked as mandatory, ensuring that critical contact information is always provided and up to date.

Field Name	Field Type	Required / Optional	Editable / Read-only	Description
Mobile 1	Input Field	Required	Editable	Primary contact number for official communication
Mobile 2	Input Field	Optional	Editable	Secondary or alternate contact number
Spoken Languages	Input Field	Required	Editable	Languages spoken by the employee, used for communication purposes
Intercom	Input Field	Optional	Editable	Internal intercom number for office communication

Present Address

The Present Address section allows employees to view and update their current residential address. The form is designed to ensure accuracy, compliance, and proper verification before the information is approved by HR.

The Present Address form allows users to edit their address details by selecting the Edit Address option. Whenever an address change is made, uploading a valid address proof document becomes mandatory to support the update. Before submission, users must select a confirmation checkbox to acknowledge that all the information provided is accurate and complete. Once confirmed and submitted, the updated address details are automatically sent to HR for verification and validation. The address update process is completed only after successful approval by the HR team.

Field Name	Field Type	Required / Optional	Editable / Read-only	Description
Address Line 1	Input Field	Required	Editable	Primary address details such as house number, street name, and locality
Address Line 2	Input Field	Optional	Editable	Additional address information such as landmark, apartment name, or floor number.
City	Input Field	Required	Editable	Name of the city corresponding to the present address.
State	Input Field	Required	Editable	Name of the state where the address is located.
Country	Input Field	Required	Editable	Country of the present address.
Pincode	Input Field	Required	Editable	Postal code of the address location.
C Code	Input Field	Optional	Editable	Telephone country code (e.g., +91 for India).
P Code	Input Field	Optional	Editable	Area or STD code for the landline number, if applicable.
Phone Number	Input Field	Optional	Editable	Contact phone number associated with the present address.
Address Proof	File Upload	Required	Editable	Upload a valid address proof document (e.g., Aadhaar card, utility bill, rent agreement).
Confirmation Checkbox	Checkbox	Required	Editable	User confirmation that the provided information is correct before submission.

Permanent Address

The Permanent Address section captures the employee’s permanent residential address for official and statutory records. Users can either copy the present address details using the Same As Above option or manually enter the permanent address information. This section ensures accurate long-term address records within the system.

Field Name	Field Type	Required / Optional	Editable / Read-only	Description
Same As Above	Checkbox	Optional	Editable	When selected, automatically copies the present address details into the permanent address fields.
Address Line 1	Input Field	Required	Editable	Primary permanent address details such as house number, street name, and locality.
Address Line 2	Input Field	Optional	Editable	Additional address information such as landmark, apartment, or floor details.
City	Input Field	Mandatory	Editable	City corresponding to the permanent address.
State	Input Field	Mandatory	Editable	State where the permanent address is located.
Country	Input Field	Mandatory	Editable	Country of the permanent address.
Pin Code	Input Field	Mandatory	Editable	Postal code of the permanent address location.
Country Code	Input Field	Optional	Editable	Telephone country code associated with the permanent address.
P Code	Input Field	Optional	Editable	Area or STD code for the landline number, if applicable.
Phone Number	Input Field	Optional	Editable	Contact phone number for the permanent address.

Passport Information

The Passport Information section allows employees to provide their passport details for official, travel, or compliance-related purposes. This section is optional by default and can be updated by the employee whenever required.

Field Name	Field Type	Required / Optional	Editable / Read-only	Description
Passport Number	Input Field	Optional	Editable	Unique passport identification number issued by the authority.
Issued From	Input Field	Optional	Editable	Place or authority from which the passport was issued.
Date of Issued	Date Picker	Optional	Editable	Date on which the passport was issued.
Date of Expire	Date Picker	Optional	Editable	Date on which the passport will expire.